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Copyright and Permissions
Copyright FAQ's
Contributor Agreements
Before we will publish any article we require the rights holder to sign a contributor agreement transferring copyright to the publisher. If you are unsure if you hold the copyright in your article click here.
Why does SAGE Publications require transfer of copyright?
We seek to bring your article to the widest possible readership, and in order to achieve this we need to have the rights to do so in all possible media, while still being in a position to seek legal remedies should the copyright be infringed, and only an assignment of copyright puts us in such a position.
For further information about the contributor form click here
Obtaining permissions
Just as your work is protected by copyright law, so is the work of all other authors, should you require material from another source you are legally required to obtain their permission before including it into your work.
For further information on what is covered under copyright and therefore requires permission click here
For template permission request letter click here
What rights do you retain as the author following transfer of copyright?
You have the right to use the whole or any part of your article in a printed work written, edited or compiled by you, following first publication in the Journal, (with the appropriate copyright acknowledgement to be included, as shown on the Contributor agreement form).
You have the right to make photocopies of your article for your own teaching needs or to supply on an individual basis to your research colleagues.
You have the right to use all of the pre-print version of your article (the version of the paper as it was first submitted to the journal and prior to any peer-review - with appropriate copyright acknowledgement as shown on the Contributor agreement form)
You have the right to use 100% of your own version of the post-peer-reviewed version of your paper (your version including all peer-review changes/corrections you have incorporated) a minimum of one year following publication n the journal on your personal or employer/Institution’s web site (with the appropriate copyright acknowledgement to be included, as shown on the Contributor agreement form)
We do require you to contact the SAGE permissions department (for a link to the journal permissions contact details click here ) before re-using your material (although for the above uses permission will always be granted), to enable us to keep track of where your article in used so the use is not mistaken as copyright infringement.
Copyright FAQ's
Copyright
1 Why do we require copyright?
2 Who owns the copyright in your submission?
3 What if I have co-authors contributing to this article?
4 What if my employer holds the copyright in my work?
5 What if I am a government employee?
Contributor Forms
6 Can I fax my Contributor Agreement, send a scanned PDF of my signed Agreement or send an electronic signature?
7 When do I need to submit my signed Contributor Agreement?
8 Why do I need to indemnify the Journal and SAGE?
Permissions
9 What if I want to re-use material from another source in my article?
10 What is ‘fair dealing’, and what does it cover?
11 Is there any specific wording I should use in my letter requesting permission?
Contributor Rights
12 What can I do with my Contribution(s) after I’ve signed the Contributor Agreement?
13 How can I contact the SAGE Permissions department?
Q 1 - Why do we require copyright?
A - It is our policy to acquire copyright on all contributions, because ownership of copyright allows us to actively protect your work against infringement of copyright by putting us in a strong position should we need to seek a legal remedy.
It also means, that as your publisher, we may ensure the widest possible dissemination and citation of the definitive, accredited and peer-reviewed version of your work and preserve the academic integrity of your material by providing electronic and print access to the journals as well as licensing (with your consent) it to third parties to ensure it reaches the widest possible readership.
Q 2 - Who owns the copyright in your submission?
A - If you have written your article yourself, or with co-authors, and you have not been commissioned to write the article by someone else (either by a government agency, your employer or any other party) you (and any co-authors) will hold the copyright in your article.
If you have written the article in the capacity of your role at work or your contract of employment (click here for more information), or if you are a government employee (click here for more information), you do not hold copyright in your article, and will have to request a separate contributor form.
Q 3 - What if I have co-authors contributing to this article?
A - You must ensure that you have their consent to submit the article for publication and that you have the right to sign the Contributor Agreement on their behalf. Or, if they prefer, you may all sign the form before returning it.
Q 4 - What if my employer holds the copyright in my work?
A -You need to have your employer sign the ‘Employee Contributor Agreement’ a copy of which you can obtain from your Journal Editor/SAGE.
Q 5 - What if I am a government employee?
A - a) If you are a UK , Canadian, Australian or UK Commonwealth government employee, you will need to have your manager sign the Government Employer Contributor Agreement which may be obtained from the Journal Editor/SAGE.
b) If you are a US federal employee, please check with your manager, but your work should be in the public domain, so not in copyright and therefore not assignable to us. Please contact your Journal Editor as soon as possible so that we may send you the appropriate Agreement which does not require assignment of copyright or an exclusive licence
Q 6 - Can I fax my Contributor Agreement, send a scanned PDF of my signed Agreement or send an electronic signature?
A - As long as the contributor form is signed by the relevant parties, we will accept it by fax, or if you prefer, send a scanned PDF or an electronically signed copy of the Agreement to us.
Q 7 - When do I need to submit my signed Contributor Agreement?
A - Please return your signed Contributor Agreement as soon as possible and no later than when returning your article with all incorporated peer-review corrections. This will enable us to put your article into the production process immediately and will expedite your article being published. Without the signed form we will be unable to publish the article.
Q 8 - Why do I need to indemnify the Journal and SAGE?
A - It is standard for all SAGE contributors to indemnify the Journal and SAGE Publications. This is simply because as the author of the article you are the only person who can assure us that the article we are publishing is your own work, and does not infringe the rights of anyone else. Without your warranty and indemnity we will not be covered as fully by our insurers should we be required to take legal action on your behalf.
Q 9 - What if I want to re-use material from another source in my article?
A - You will need to clear permission for all third party material you intent to include: direct text extracts, tables, or illustrations that have appeared in copyrighted material must be accompanied by written permission for their use from the copyright owner and original author along with complete information as to source. Photographs of identifiable persons must be accompanied by signed releases from these people showing informed consent. Articles appear in both the print and online versions of the journal, and wording of the permission licence must specify permission in all formats and media. Failure to get electronic permission rights will result in the images not being included at all in your article.
If you are unsure whether you need to clear permission, please contact your Journal Editor as soon as you know your article has been accepted for publication. They will forward your query to the SAGE Rights Team for assistance.
Q 10 - What is ‘fair dealing’, and what does it cover?
A - Although UK law provides that copyright will not be infringed by ‘fair dealing’ with protected material, the phrase ‘fair dealing’ itself is not defined.
It has come to be interpreted as referring to the way material is used, as well as the intention of the person using it. Copyright in a literary, dramatic, musical, artistic, or typographic work will not be infringed if used under ‘fair dealing’ for the following purposes:
- Research or private study – this must be personal research (in a non-commercial capacity), or private study, and will only allow the copy to be made by and for only the individual doing the research.
- Criticism or review – this allows that short excerpts of a work may be used for the purpose of criticism or review, and again the use must be ‘fair’. Briefly mentioning an included excerpt as an example will not be covered whereas an in-depth critical commentary of the short excerpt would be considered ‘fair dealing’.
- Reporting current events – the primary purpose of this use (which does not extend to photographs) must be one of reporting a current event for it to be considered ‘fair dealing.
For each of the above purposes the following must also be taken into consideration:
- The amount of work used - only excerpts may be used (e.g. use of an entire photograph will not be covered), and these must be looked at from both a quantitative and qualitative position (so that although using one line from a popular song may not constitute a substantial amount of material in quantitative terms, it sums up the essence of the work and therefore its use would not be ‘fair dealing’, and permission would be required).
- The acknowledgement given - the material used must be fairly acknowledged for it to be even considered as ‘fair dealing’.
If you are in any doubt as to whether or not you can use the material as ‘fair dealing’ you should clear permission, or leave the material out.
Q 11 - Is there any specific wording I should use in my letter requesting permission?
A - In order to be able to publish your work in the print and online versions of your article we require permission to be granted for worldwide rights to reproduce in all media in all formats. A template letter requesting permission can be found here.
Q 12 - What can I do with my Contribution(s) after I’ve signed the Contributor Agreement?
A - You may use the whole or any part of your Contribution in a printed work written, edited or compiled by you, following first publication in the Journal, provided the usual acknowledgements are given regarding copyright notice and reference to first publication by the Journal and SAGE.
You may make photocopies of your article for their own teaching needs or to supply on an individual basis to your research colleagues.
You may use 100% of the version of the paper as it was first submitted to the journal and prior to any peer-review with appropriate copyright acknowledgement to be included, as shown on the Contributor agreement form:
“This paper has been accepted for publication in <Journal> and the final (edited, revised and typeset), definitive version of this paper will be published in <Journal>, Vol/Issue, Month/Year by SAGE Publications Ltd, All rights reserved. © <SAGE Publications Ltd or Society/Proprietor>
http://<Journal Acronym>.sagepub.com/.”
You may also use 100% of your own version of the post-peer-reviewed version of their paper (your version including all peer-review changes/corrections you have incorporated) a minimum of one year following its publication in the journal on your own personal web site and/or your employer/institution’s web site with the appropriate copyright acknowledgement to be included, as shown on the Contributor agreement form:
“The final, definitive version of this article has been published in the Journal, <Journal Title>, Vol/Issue Number, year of publication, © <SAGE Publications Ltd or Society/Proprietor, Year> by SAGE Publications Ltd at the <Journal Title> page: http://<ACRONYM>.sagepub.com/ on SAGE Journals Online: http://online.sagepub.com/
We do require you to contact the SAGE permissions department (the SAGE permissions department contact details can be found below) before re-using your material (although for the above uses permission will always be granted), to enable us to keep track of where your article in used so the use is not mistaken as copyright infringement.
Q 13 - How can I contact the SAGE Permissions department?
A - by email: journals-permissions@sagepub.co.uk
by post: Permissions Department
1 Oliver’s Yard
55 City Yard
London,
EC1Y 1SP, UK
by fax: +44 (0)20 7324 8600 marked for the attention of the Rights & Permissions Department